FORSYTH COUNTY DEPARTMENT OF PROCUREMENT
514 WEST MAPLE STREET, SUITE 104
CUMMING, GA 30040
(770) 888-8872
Bid No. 21-111-1620
INSTRUCTION TO BIDDERS
DATE ISSUED: August 9, 2021
FOR: To provide and installation HVAC equipment located in various Forsyth County
Government Buildings.
All times herein are Eastern Standard Time (EST).
DEADLINE FOR RECEIVING BIDS:
OFFICE HOURS:
2:00 PM Thursday
August 26, 2021
Monday - Friday
8:00 a.m. – 4:30 p.m. Local time
SEALED BID RECEIVING OFFICE:
Procurement Department
514 West Maple Street, Suite 104
Cumming, GA 30040
SEALED BIDS WILL BE OPENED AT:
2:30 PM., Thursday
August 26, 2021
Procurement Department
514 West maple Street, Suite 104
Cumming, GA 30040
NO QUESTIONS WILL BE ACCEPTED AFTER:
12:00 PM Tuesday
August 16, 2021
BUYER CONTACT INFORMATION:
Tyra Little – Procurement Agent III
Phone: 770.888.8872
Email: tlittle2@forsythco.com
Sealed BIDS in duplicate copy, subject to all provisions of the Invitation to Sealed Bid, will be received and opened at the time, date and place shown above. Award of Sealed Bid will be made at a later date pending evaluations of all Sealed BIDS submitted.
Place name of Firm, opening date, Bid No. 21-111-1620, and the words “SEALED BID” on the lower left side of the sealed envelope.
August 9, 2021 Bid 21-111-1620 Page 2 of 33
BIDS RECEIVED AFTER 2:00 PM (EST) ON THE DATE OF THE DEADLINE WILL NOT BE ACCEPTED UNDER ANY CIRCUMSTANCES Delivery of Sealed Bid to proper location by date/time of deadline is Bidding Firms responsibility.
Sealed Bid packages must be complete, in detail with all required information, bonds or other documents and, if not so completed will be rejected.
Sealed Bid tabulations will be furnished upon written request or may be viewed on Forsyth County’s web site: www.forsythco.com.
Addenda and Interpretations: No interpretation of the meaning of the plans and specifications or other Sealed Bid documents will be made to any Bidder orally. Every request for such interpretations must be in writing and addressed to: Tyra Little, Procurement Agent III, Forsyth County Procurement Department, 514 West Maple Street, Suite 104, Cumming, Georgia 30040, fax number 770.205.4666, email: tlittle2@forsythco.com and to be given consideration must be received at least seven business (7) days prior to the date fixed for the opening of Sealed Bids. Any and all such interpretations and any supplemental instructions will be in the form of written Addenda to the Specifications which, if issued, will be posted on the Forsyth County Web Page, www.forsythco.com, then click on the appropriate Bid Number. Failure of any Bidder to receive any such addendum or interpretation shall not relieve such Bidder from any obligation under his Sealed Bid as submitted; it is the responsibility of the Bidder to ensure receipt of any addenda. All addenda so issued shall become part of the Contract Documents.
It is the County’s intent that this Bid permit competition. It shall be the Bidder’s responsibility to advise the Procurement Agent, in writing, if any language, specification, etc., or any combination thereof, inadvertently restricts or limits the requirements stated in this Bid to a single source. Such notification must be received by the Procurement Agent not later than four (4) days prior to the date set for acceptance of the Bid.
Permits and Fees – It is the Contractor’s responsibility to secure and pay for the building permit and other permits and fees, licenses, and inspections necessary for proper execution of the Work which are customarily secured after execution of the Contract.